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Why Does it Take so Long to Move a Vehicle Interstate?

With today’s fuel prices, you can almost understand why it can cost so much but why does it take so long to transport are car interstate?

Sure, in addition to fuel prices, drivers can be expensive, trucks need to be maintained and everyone involved wants a slice of the profit pie, but, it’s almost inconceivable why, or how, the industry thinks taking over 15 working days to move a vehicle 1,800kms is acceptable, when you can drive it quite comfortably in three.

It’s a really good question and it’s something we, ourselves, have questioned and attempted to improve upon a number of times.

Let’s start by saying that, at Aussie Car Transport, we help you find carriers that will provide you with honest quotes for the service you’re looking for.

For that to happen, we have to recognise that there are always factors at play that are beyond a carrier’s control that, in all honesty, in some cases, we don’t fully understand and are as confused as many others seem to be.

Lets use an example scenario from Batemans Bay (NSW) to Port Lincoln (SA) as it might help build a picture of what can actually happen and how they contribute to both high prices and lengthy timeframes.

Regulatory Compliance and the Law

There are Laws and Regulations in place that govern the extent to which drivers of large vehicles can continuously drive without taking a break, and even then, the length of the break is predetermined and proportional to the actual driving time. (See https://www.nhvr.gov.au/law-policies/heavy-vehicle-national-law-and-regulations.)

For long-distances, the Law requires that a driver not work for more than 14 hours in any 24 hour period and, in that 14 hours of work time, need to take at least 90 minutes break.

When you apply these regulatory compliance requirements, it means that 1,800km travel distance ends up taking around three to four days.

It also means that the particular driver won’t get back “home” for another four days assuming there is an adequate load of vehicles to return with because the company won’t want to be returning with an empty load.

Based on this, if the company has allocated a single driver to do the entire trip (including return leg), it’ll be at least 8-9 business days before they’re able to do that trip again (assuming there is an adequate load for the return leg).

Loading/Unloading at Intermediate Depots & Compounds

Instead of allocating a single driver to the full trip and doing the trip as a direct, point-to-point transport, many transport companies will break that trip up into multiple segments or legs. Each leg could be around 500km and is allocated a separate driver so that the driver can complete the leg and return – all within the day.

Additionally, long-distance transport companies tend to operate on a hub-and-spoke model. I.e. Cars are picked up on smaller carriers (2-3 cars each) and delivered into depots. At the depots, they’re loaded on larger carriers (7-12 cars each) to be delivered along longer routes and carried approximately 700kms.

For that Batemans Bay to Port Lincoln trip, the car could loaded on a truck going from Ulladalla to Wagga Wagga to Mildura to Whyalla and then onto the final destination in Port Lincoln. At each location, the car is potentially unloaded and reloaded onto another truck.

This is where the carriers look for opportunities to increase profits and is an area known as “yield management”.

On busy lanes, where the carriers know there is a steady and continuous volume of cars requiring transport, the cars are directly transferred from one truck to another and everything is relatively streamlined. In fact, in this scenario, it is more likely that the trailer switches truck without actually unloading/loading individual cars.

On less busy lanes, instead of loading a single car onto another truck and sending it directly onto the next stage of the trip, the carriers will look for ways to optimise things so that they’re not running at a loss. (Incidentally, the transport and logistics industries run on very lean margins and any opportunity to reduce costs in the network is always sought.)

This means that a car can sit in a depot until there is a sufficient volume that can be loaded onto a truck for it to be profitable. (For a long-distance leg, that used to be a minimum of about 3 cars but is probably more right now.)

The length of time a car sits in a depot is variable and will depend on the usual supply and demand factors.

If there are too few cars, it’s just not profitable to send the truck on its way. Conversely, if there are too many cars, there may not be enough trucks to carry out the transport.

Larger transport companies tend to have a pretty good handle on how long a car needs to sit in a compound and will automatically factor this additional time into the quote and estimates.

Whilst departures from the origin might happen more frequently, a two-stop route could add 2-3 additional days to the timeframe along the way – sometimes more. And, of course, a 4 stop route adding as much as 6-7 additional time.

Existing Commercial Contracts

We now get into an area that causes many to ask those hard questions that the carriers often don’t like to answer.

Larger transport companies provide services to more than just individuals looking to relocate a car from A to B.

They look for consistent volumes that can only be provided by other companies such as the car brands importing thousands of vehicles at a time, the dealer networks moving cars between dealerships, rental car companies needing to relocate cars to where demand is highest and, to some extent, auction houses.

These types of customers will guarantee volume and in return, the car carriers guarantee delivery timeframes and offer commercial customers preferential treatment.

As an example of the preferential treatment given to commercial automotive customers, we know of one carrier that was given one day’s notice of a ship’s arrival. The carrier had to find the resources to move more than 4,000 cars from the wharf and into a storage location less than 5 kms away.

Any cars left on the wharf for a prolonged period of time incurs a penalty and it is often the carrier that incurs the cost of that penalty.

The circumstances surrounding the short notice were unfortunate (supply chain issues caused by a number of factors) but the reality was that the carrier had to respond with all trucks servicing the greater Sydney area being redirected away from their normal routes or face large penalties from the wharf operators.

Force Majeure Events

Driver absenteeism due to the pandemic, flooding in NSW, QLD, SA & WA, scarcity of AdBlue and increased fuel prices (all happening this year alone) have caused havoc for the industry.

The result is, unfortunately, that the little guys (you and me) who need a car moved are paying for it in the form of higher prices and extended delivery timeframes.

I hope this goes a little way towards helping you appreciate that it’s much more complicated than it initially appears.

Whilst there is still a lot of room for improvements within the industry, right now, it’s a challenging time to be in transport and logistics.

If you’re looking for estimates on price and timeframes to move a vehicle right now, get started by selecting the type of vehicle you’d like transported.

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